JAS Setup - Simplifi Documentation Hub

The System module contains global configuration for the Simplifi instance itself. All settings below are configured in JAS — navigate to System in the JAS navbar to begin.

These settings affect the entire Simplifi instance. Take care when modifying server, website, or API settings on a live environment.

Company Details

Enter the organisation’s company details in this section. These are used to identify the instance and may appear in system-generated communications.

Press Save Settings at the top of the page after completing each section.

Server Settings

These settings define the server environment that this Simplifi instance runs on.

Setting	Description
Server Name	The display name for this server.
Server JadRap
Server Directory	The file path on the host machine where all system files are stored.
Releases Folder	The path to the folder (typically in Dropbox) where release/version scripts are stored.
SDS Tracking URL	If SDS tracking changes are being forwarded to an external monitoring server, enter that server’s URL here. Leave blank if not in use.
Time Zone	The timezone the server operates in. This affects all time-based calculations across the instance.

Press Save Settings before continuing to the next section.

Website

These settings connect the Simplifi instance to its public-facing web presence.

Setting	Description
Website URL	The URL of the organisation’s main website.
App URL	The URL at which the Simplifi web app is hosted.
Website Folder	The file directory on the server where website files are stored.
Default Portal	The portal that users land on by default when visiting the app URL.
Number Licences
Scripts Version
Menu Bar Class

Press Save Settings before continuing to the next section.

Other Settings

Miscellaneous settings covering Google API integration, job reminders, reporting, and account management.

Setting	Description
Google API Key	The API key for Google services (shared across all Simplifi instances for the organisation). This can be found in the Google Cloud Dashboard.
Google Client ID	The OAuth client ID for Google. Used for Google SSO and Calendar integration.
Google API Key (Server)	A server-side Google API key, used for server-initiated Google API calls.
Google Client Secret	The OAuth client secret for Google. Paired with the Client ID for authentication flows.
Google Country Code	The country code for Google API access (e.g. `nz` for New Zealand, `au` for Australia).
Job Start Reminder
Purge Reports After	The number of days after which generated reports are automatically deleted from the system.
Max Work Radius	The maximum radius in kilometres from which a staff member can be assigned work.
Disable After Inactivity	The number of days of inactivity after which a user account is automatically disabled.

Press Save Settings before continuing to the next section.

OpenAI Settings

These settings configure Pete, the Simplifi AI assistant, which is powered by OpenAI.

Setting	Description
Model	The primary OpenAI model Pete uses for responses.
Model - Mini	The smaller/faster OpenAI model Pete uses for lighter tasks.
Model - Nano	The lightest OpenAI model available to Pete.
API Key	The API key for OpenAI. Required for Pete to function.
Vector Store (Users)	The ID of the vector store containing documentation files that inform Pete about how Simplifi works — specifically for end users.
Vector Store (Staff)	The ID of the vector store containing documentation files for Pete, scoped to organisation staff.
Context	The system-level context prompt for Pete. Modifying this changes Pete’s tone and behaviour.

Press Save Settings before continuing to the next section.

Push Notification Sound Files

These settings control the alert sounds used for push notifications sent via OneSignal. Set each notification type to either one or glass — these are the two available notification sounds in Simplifi.

Press Save Settings before continuing to the next section.

Linked Backup Settings

These settings configure where Simplifi’s data files (users, organisations, etc.) are backed up to.

Setting	Description
Files Backup Folder	The local file path on the server host machine where the system first backs up data files.
Linked External Systems

Press Save Settings before continuing to the next section.

Test Server Email Exceptions

By default, emails are not sent from the test server. To allow specific addresses to receive emails from the test server (for example, to test email functionality during development), add those email addresses to this list.

Release Notification Emails

Add an email address to this field to receive a notification each time a new Simplifi release is deployed.

User Update Emails

When a new user is created, emails listed in this field receive a notification.

Once all sections have been completed, press Save Settings at the top of the page to apply all changes.