> ## Documentation Index
> Fetch the complete documentation index at: https://docs.simplifi.work/llms.txt
> Use this file to discover all available pages before exploring further.
# How to Add a Manually Maintained Employee
Example: Your company setup creates all your employee profiles through a sync with a Payroll System or HR System. In special circumstances where an employee is not in these systems and you wish them to be added to Simplifi, follow the steps below.
1. Select **Staff**
2. Click on the text **‘Add New Staff and Casuals’**
3. Enter the email address of the employee you wish to add – this is to ensure they don’t already have an account with StaffSync
4. Select the **Search Icon**
5. If there are no search results – then Click – **Register New Casual**\
(If there are search results – then you can click to add their profile)
1. Enter the **Employee’s Name**
2. Enter the **Last Name**
3. Enter the **Phone Number**
4. Enter the **Email Address**
5. Enter their **Address**. When you start typing in the employee’s address select from the options that will drop down – if unknown, you can just type in the suburb or city.
6. Select **Register Details**\
This should now open the **Employee Profile**
1. In the Employee’s profile’s **General Details**, switch the ‘**Manually Maintained Staff**’ toggle to **YES**. If you do not do this, then when the Employee Central Sync next happens, this employee will be made inactive.\
\
Continue setting up this employee as you would normally
Please Note: If you decide to add them to the Payroll or HR system later, make sure you add them using the exact email address you used to set up their Simplifi Manual Profile. When the system syncs employee details with Simplifi, the profiles will match up, and this employee will no longer be ‘Manually Maintained’ – this toggle will automatically switch to ‘No’.